As summer approaches, many employers seize the opportunity to engage interns and young workers seeking valuable job experience. However, it is crucial to approach this process with care, adhering to established norms and regulations governing the hiring of interns and minors. Failure to do so can result in costly consequences, as violations of federal labor laws pertaining to both categories of workers can have serious implications.
With the onset of summer, firms start considering the recruitment of interns and young individuals on summer break. Engaging summer interns and minors can prove to be fruitful venture for both businesses and the aspiring youth in search of job experience. However, it is crucial to be mindful of the regulations pertaining to both paid and unpaid internships, as well as child labor, as violating federal rules governing these categories of workers can result in substantial financial consequences for companies.
Interns According to the FLSA: The Fair Labor Standards Act (FLSA) requires that "for-profit" firms pay their workers a living wage. Interns and students, however, may not be considered "employees" under the FLSA. As a result, they might not be eligible for payment for their labor.
The Wage and Hour Division (WHD) of the U.S. Department of Labor (DOL) has published Fact Sheet #71 outlining its position on interns and trainees as defined under the FLSA. According to the information sheet, unless their employment satisfies all seven independent conditions, every intern and trainee would be regarded as an employee under the FLSA.
The U.S. Department of Labor’s Wages and Hour Division has developed extensive rules that control the employment of juveniles, who are divided into two age groups: those between 14 and 15 and those between 16 and17. The Fair Labor Standards Act (FLSA) also gives states the option to enact stronger child labor regulations. Employers should not take it for granted, and abiding by federal regulations would automatically ensure they comply with state laws.
The FLSA laws have created rules for the types of work that children are authorized to do and the tools they are allowed to use:
The FLSA law controls minors' job hours and the types of labor permissible for them. Only juveniles aged 14 or 15 are subject to the FLSA's hour requirements. To the contrary, each state has its own regulations that specify when and how long kids under the age of 18 may work. In some places, such as Arizona and Colorado, 16-year-old employees may be subject to different regulations than other minors. You can refer to the Department of Labor's resources to learn more about state child labor laws that apply to people under the age of 18.
For work done on school days or the days before them, specific time and hour limits could also be in force. It is significant to highlight that minor employees who are engaged in summer school may not be subject to the rules that are in effect during this time.
Employees who are 14 or 15 years old have special limitations on their working hours under the Fair Labor Standards Act (FLSA).The following restrictions apply:
The Fair Labor Standards Act (FLSA) does not specify the maximum number of days per week that a 14- or 15-year-old minor employee can work. However, certain states have put in place rules in this regard, including Alabama, Delaware, and Massachusetts. Therefore, employers must make sure that the number of days worked is in accordance with the appropriate state legislation when scheduling underage employees. Employers should also be aware that a minor employee should not be permitted to work another employee's shift if doing so would violate the limitations imposed by federal and state legislation.
The Fair Labor Standards Act (FLSA) does not govern the maximum number of days a 16- & 17-year-old[JL1] minor may work each workweek, nor does it regulate the number of hours per day or week that a minor employee may work. In states such as Arizona, Georgia, and Oklahoma, where there are no specific time and hour requirements for these young employees, employers are obligated to adhere to the relevant time and hour limits that apply to adult employees.
However, many states have specific time and hour requirements for employees who are 16 or 17 years old. Like the regulations that apply to 14- and 15-year-old employees, these requirements may differ based on whether school is in session or if work is carried out on a school day or the day before. Moreover, there might be a restriction on the number of days per week a 16- or 17-year-old employee can work.
Hiring younger employees can be viewed as a creative solution for addressing staffing shortages. Given their limited work experience, minors do not demand high compensation, making them a cost-effective choice. Moreover, in certain cases, they may be legally eligible for a subminimum wage (the provision allowing employees under the age of 20 to be paid $4.25 per hour during their first 90 consecutive days of employment, which is $3 less than the minimum wage). This could potentially be even lower if they are hired as interns. However, it is important to consider the associated risks involved in implementing these practices.
The federal Immigration Reform and Control Act of 1986 (IRCA) prohibits the employment of individuals who are not authorized to work in the U.S. Interns are not required to complete a Form I-9 unless they receive remuneration or compensation. Individuals who are not remunerated are not obligated to file an I-9 Form. According to the law, employers must document the identity and work authorization of new hires by completing a Form I-9 within a specified time. It is also crucial to retain I-9 documentation throughout the employment period and for three years after the hire date, or one year after the termination of the employee. Failure to verify a new hire's legal work status can lead to penalties.
Federal or state laws may impose specific notice or posting requirements for the employment of minors in the workplace. For example, employers subject to the Fair Labor Standards Act (FLSA) must prominently display the "Employee Rights Under the Fair Labor Standards Act "poster, which contains information about child labor. Additionally, certain states, including the District of Columbia, Indiana, and Kansas, have their own individual posters that specifically address child labor laws.
As summer approaches, many firms consider hiring interns and younger staff who are available during the summer break. It can be beneficial for both parties, but it is crucial to understand and comply with the rules and regulations regarding internships, child labor, and employment of minors. Employers must be aware of the limitations and restrictions on working hours for minors, and these regulations may vary from state to state.
To ensure compliance with labor laws and regulations, it is recommended that the company takes the following steps:
By implementing these suggestions, the company can minimize legal risks, protect its reputation, and provide a safe and compliant work environment for interns and minor employees.